Residential Conveyancing Legal Secretary – Kingswood

We are recruiting for a Legal Secretary to join our Residential Conveyancing team based at our Kingswood office.

You will have the opportunity to work closely alongside the team with their busy caseloads in a well-supported environment.

The team consists of one Lawyer, one Senior Paralegal, one Senior Legal Secretary and one Administration Assistant.

The role

In this role, you will be undertaking a variety of administrative duties as directed by the lawyers. On a typical day, you can expect to be assisting with the following:

Secretarial and administrative work:

• Typing, using SOS Connect to manage all current and archived matters, including managing and updating existing contacts and client data and creating new contacts, clients and matters.
• Liaising with clients and external individuals.
• Organising meetings, courses and travel arrangements when necessary.
• Taking telephone messages, scanning post, and ensuring that post is sent.
• Maintenance of file format and content in accordance with the Office Manual.
• Assisting with reception duties when required.
• Carrying out the various searches required as part of a normal property transaction.
• Getting file audits to the relevant person.
• Certifying client ID over Teams.
• Dealing with onboarding using Legl.
• Dealing with compliance paperwork and preparing for the Lawyer’s approval.
• Providing quotes for potential clients.
• Applying for redemption statements.
• Applying for and obtaining management and freehold company information packs.
• Preparing contract packs.
• Drafting and submitting Stamp Duty Land Tax forms and registrations to the relevant authorities.
• Preparing and submitting applications for registration at the Land Registry.
• Preparing bills and completion statements.
• Closing files.
• Dealing with client enquiries over the phone and by email.

Accounts procedures:

• Obtaining the approval of Accounts for all bills/claims prepared.
• Obtaining payment on account from clients.
• Requesting cheques and obtaining a Partner’s signature to cheques.
• Notifying Accounts of incoming telegraphic transfers and preparing written requests for telegraphic transfers for accounts.
• Counting money received from clients as petty cash payments-in.
• Requesting the transfer of money between the client and office accounts.
• Referring amendments to cheques and bills to Partners for approval and dealing with the formalities for such amendments.
• Chasing money due when required.

About us

Barcan and Kirby is well known in the Bristol legal market both as a provider of excellent legal services for individuals and businesses, and as a progressive employer.

We are committed to developing and nurturing our people, and encouraging positive wellbeing and mental health is central to our culture. We encourage open communication and foster a culture where colleagues are supported in achieving a real work/life balance.

At Barcan and Kirby, we work hard to maintain a culture of kindness and friendliness, and welcome applications from individuals who fit with our values.

We like to think that we do things a bit differently from other law firms.

The ideal candidate

• Experienced Legal Secretary with experience in residential/commercial conveyancing. You will also be used to working in a fast-paced environment and to tight deadlines.
• Hold a GCSE, Grade 4 minimum (or equivalent) in English and Maths.
• Computer literate with experience in Microsoft Office, including Word and Outlook.

Location and working hours

• Full-time, permanent (office hours are 9am – 5.15pm, Monday to Friday).
• Part-time may be considered.
• The role is based at our Kingswood office, but with the option to apply for hybrid working post-probation.

Belonging at Barcan and Kirby

We are committed to creating and maintaining a diverse and inclusive working environment. We want you to bring your true self to work and encourage applications from anyone who embodies our values, regardless of age, ethnicity, religion, disability status, race, gender identity, sexual orientation, neurodiversity or anything else that makes you, you.

If there is anything we can do to make things more comfortable for you as part of the application process, including making a reasonable adjustment, please let us know by emailing recruitment@barcankirby.co.uk.

Closing date for applications

Applications for this role close at 9am on Thursday 21^st May, with interviews on Friday 5^th and Monday 8^th  June.

How to apply

Ready to apply for this role? Send us your CV and cover letter using the form below. Got a question? Email our recruitment team.