Residential Conveyancing Legal Secretary – Gloucester Road

  • Employment type: Full Time, Part Time
  • Team: Property
  • Location: Bishopston

We are recruiting a Legal Secretary to join our Residential Conveyancing team based at our Gloucester Road office to undertake a variety of administrative duties.

The team’s work mainly consists of the sale and purchase of freehold and leasehold property, transfers of equity, and remortgages.

The role

On a typical day, you can expect to be assisting with the following:

Secretarial and administrative work

  • Using SOS to manage all current and archived matters, including managing and updating existing contacts and client data and creating new contacts, clients and matters.
  • Liaising with clients, estate agents, mortgage lenders, and other third-party stakeholders.
  • Drafting letters and conveyancing forms.
  • Organising meetings, courses and travel arrangements when necessary.
  • Taking telephone messages, handling and filing post, and ensuring that post is sent.
  • Maintenance of file format and content in accordance with the Office Manual.
  • Photocopying and scanning documents as required.
  • Assisting with reception duties when required.
  • Reviewing and filing compliance documentation for anti-money laundering regulations, including source of funds evidence.
  • Carrying out various searches required as part of a normal property transaction.
  • Getting file audits to the relevant person.
  • Drafting and submitting Stamp Duty Land Tax forms and registrations to the relevant authorities.
  • Preparing and submitting applications for registration at the Land Registry.

Accounts procedures

  • Drafting bills and completion statements.
  • Obtaining payment on account from clients.
  • Requesting cheques and obtaining a Partner’s signature on cheques.
  • Notifying Accounts of incoming payments and making requests for outgoing electronic payments.
  • Counting money received from clients as petty cash payments-in.
  • Requesting the transfer of money between the client and office accounts.
  • Referring amendments to cheques and bills to Partners for approval and dealing with the formalities for such amendments.
  • Perusing monthly printouts and taking the required action, including ensuring that all client money is placed on deposit where required.
  • Chasing money due when required.

Any other reasonable duties as directed by your manager.

About us

Barcan and Kirby is well known in the Bristol legal market both as a provider of excellent legal services for individuals and businesses, and as a progressive employer.

We are committed to developing and nurturing our people, and encouraging positive wellbeing and mental health is central to our culture. We encourage open communication and foster a culture where colleagues are supported in achieving a real work/life balance.

At Barcan and Kirby, we work hard to maintain a culture of kindness and friendliness, and welcome applications from individuals who fit with our values.

We like to think that we do things a bit differently from other law firms.

The ideal candidate

  • Experienced Legal Secretary with experience in residential/commercial conveyancing.
  • Used to working in a fast-paced environment and with tight deadlines.
  • Hold a GCSE, Grade 4 minimum (or equivalent) in English and Maths.
  • Be computer literate with experience in Microsoft Office, including Word and Outlook.

Location and working hours

  • Full-time (office hours are 9am – 5.15pm, Monday to Friday)
  • Part-time will be considered (minimum of four days)
  • The role is based at our Gloucester Road office, with the option to apply for hybrid working post-probation

Belonging at Barcan and Kirby

We are committed to creating and maintaining a diverse and inclusive working environment. We want you to bring your true self to work and encourage applications from anyone who embodies our values, regardless of age, ethnicity, religion, disability status, race, gender identity, sexual orientation, neurodiversity or anything else that makes you, you.

If there is anything we can do to make things more comfortable for you as part of the application process, including making a reasonable adjustment, please let us know by emailing recruitment@barcankirby.co.uk.

Closing date for applications

Applications for this role close at 9am on Tuesday 28th April, with interviews on Tuesday 12th May at our Gloucester Road office.

How to apply

Ready to apply for this role? Send us your CV and cover letter using the form below. Got a question? Email our recruitment team.