Clinical Negligence Legal Secretary – Bristol City Centre

We have a fantastic opportunity for a Legal Secretary to join our award-winning Clinical Negligence team in central Bristol.

You will be providing secretarial services for senior fee earners with complex caseloads and be given exposure to high-profile claims of maximum severity in a well-resourced and well-supported environment.

You will have the opportunity to work with a team that is highly ranked in Chambers and Partners UK and Legal 500. Several members of the team are recognised by both legal directories for their expertise and are accredited by AvMA and the Law Society.

The team comprises two Partners, three Senior Associates, one Associate, one Solicitor, three Paralegals, one Trainee Solicitor and four Secretaries.

The role

This is an exciting opportunity to work with a leading Clinical Negligence team to provide valuable and direct secretarial support to enable the team to operate at optimum efficiency. At times, you may also be asked to assist the Personal Injury team.

This secretarial role will include:

• Typing from dictation, creation of documents, collation of enclosures using SOS Connect to manage current and archived matters and client data.
• Liaising with clients, the Legal Aid Agencies, insurers, the courts and others.
• Preparing applications for funding under supervision (both ATE insurance and Legal Aid).
• Requesting medical records.
• Completing forms of authority and other basic forms.
• Preparation of trial bundles and management of documents including the delivery and collection of these to the court and other parties.
• Preparing bundles for experts including collation of medical records.
• Organising meetings and conferences with Counsel and travel arrangements when necessary.
• Taking telephone messages.
• Maintenance of file format and content in accordance with the Office Manual.
• Assisting with reception duties when required.

Accounts procedures:

• Ensuring all invoices are correctly added to the ledger and paid in good time.
• Obtaining payment on account from the Legal Aid agency.
• Providing costs draftsmen with all information required for an accurate bill to be drawn up.
• Requesting transfer of money between client and office accounts.
• Any other reasonable duties as directed by your manager.

You will also be encouraged to get involved with marketing and business development activities on behalf of the department.

About us

Barcan+Kirby is well known in the Bristol legal market both as a provider of excellent legal services for individuals and businesses, and as a progressive employer.

We are committed to developing and nurturing our people, and encouraging positive wellbeing and mental health is central to our culture. When we say we offer a work/life balance, we mean it.

We work hard to maintain a culture of kindness and friendliness, and welcome applications from individuals who fit with our values.

We like to think that we do things a bit differently from other law firms.

The ideal candidate

The ideal candidate will:

• Have recent secretarial experience. Working in a professional legal or insurance environment is desirable but not essential.
• Have strong administration skills.
• Be able to manage your time effectively and be able to prioritise urgent work.
• Be IT literate, competent with typing and be confident using and adapting to new systems and processes.
• Communicate effectively with people at all levels, over the phone and face-to-face.
• Enjoy working as part of a team and help and support others.
• Have the ability to convey information accurately.
• Be able to work calmly and maintain a disciplined approach.
• Be comfortable working in a busy environment displaying the firm’s values at all times.

Location and working hours

• The role is based at our Prince House office but with the option to apply for hybrid working upon successful completion of your probation.
• Full-time but we are willing to consider applicants who wish to work on a part-time basis (minimum three full days).

Belonging at Barcan+Kirby

We are committed to creating and maintaining a diverse and inclusive working environment. We want you to bring your true self to work and encourage applications from anyone who embodies our values, regardless of age, ethnicity, religion, disability status, race, gender identity, sexual orientation, neurodiversity or anything else that makes you, you.

If there is anything we can do to make things more comfortable for you as part of the application process, including making a reasonable adjustment, please let us know by emailing recruitment@barcankirby.co.uk.

Closing date for applications

Applications for this role close at 9am on Thursday 2^nd January with interviews to take place on Wednesday 8^th January.

How to apply

Ready to apply for this role? Send us your CV and cover letter using the form below. Got a question? Email our recruitment team.