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0117 325 2929

Residential conveyancer

Barcan+Kirby are seeking two experienced residential conveyancers to join our growing firm in Bristol. The position is in our Clifton office.

Job Description

Key responsibilites

To undertake fee earning work for the firm on behalf of clients in residential conveyancing and related areas. In particular:

  • Interviewing clients, taking instructions, keeping detailed file notes of instructions received and of advice given and of any other attendances upon clients and other parties
  • Maintaining file check lists
  • At all times to exercise high standards of client care in a professional and pleasant manner
  • Assessing quality of work undertaken
  • Issuing “client care letters”
  • Taking forward matters including drafting or considering contract packages
  • Raising enquiries
  • Submitting all appropriate searches
  • Conducting exchanges of contract
  • Agreeing form of transfer deeds and raising requisitions
  • Completing matters on schedule
  • Advising clients as to the progress of matters and incidence of costs periodically throughout matters
  • Checking and signing files prior to closure
  • Dealing with fax, email and telephone communications promptly
  • Maintaining an adequate and up to date knowledge of the law and practice
  • Checking all draft documents
  • Signing of post
  • Giving undertakings in the approved form in conveyancing matters
  • Compliance with the procedures in the Office Manual
  • Notification to partner as to any complaints received in respect of work undertaken and assistance in resolving any such complaint
  • Management of support services for which you are responsible
  • Participation in marketing activities whether on a firm-wide, departmental or office basis
  • Financial control with particular regard to cash flow control through collection of monies on account and billing procedures
  • Ensuring the confidentiality and security of all of the firm’s and clients’ documentation and information
  • Participate in team, departmental and office meetings
  • Maintain an adequate and up to date knowledge of the law and practice

Accounts procedures, including:

  • Preparation of bills of costs, completion statements, exchanging contracts and obtaining the approval of Accounts of all bills prepared
  • Obtaining payment on account from clients
  • Requesting cheques
  • Obtaining partner’s signature on cheques
  • Preparing written requests for bankers drafts
  • Notifying Accounts of department incoming telegraphic transfers
  • Making request for telegraphic transfers (and if so authorised TT’s for the firm)
  • Preparing written request for telegraphic transfer for authorisation
  • Counting money received from clients as payments in
  • Requesting transfer of money between client accounts
  • Requesting transfer of money between client and office account
  • Referring amendments to cheques and bills to partners for approval and dealing with the formalities for such amendment
  • Perusing monthly print outs and taking the required action including ensuring that all client money is placed on deposit when required
  • Attending monthly review meetings to report on outstanding bills and disbursements as requested
  • Any other reasonable duties as directed by your manager

Person specification

Knowledge + experience

Essential

  • Previous experience as a Residential conveyancer is essential for this role.
  • IT literate and confident using and adapting to new systems and processes
  • Marketing skills: knowledge and experience of social media and networking as a business development tool.

Desirable

  • Experience of the Bristol market.
  • Experience of marketing with local agents.

Qualifications

Essential

  • Qualified solicitor, legal executive or licensed conveyancer

Skills + competencies

Team orientation

  • Ability to motivate oneself and to set and exceed targets
  • Embraces change and has the ability to respond to external influences and a changing business environment
  • Ability to adapt to continually changing parameters
  • Enjoys working as part of a team, helps and supports others
  • Takes personal pride in their work and is committed to producing work of highest quality, shows initiative in improving results

Communication

  • Ability to negotiate and has experience of being able to change other people’s views
  • Ability to convey information accurately verbally and in writing and make self understood
  • Can communicate effectively with people at all levels
  • Ability to present information internally and externally, clearly and concisely in written formats with language appropriate to the audience

People Management

  • Ability to organise own work within deadlines and to agreed standards
  • Focuses on getting things finished, persists until the job is done
  • Able to be fully productive without being prompted and produces good quality work within own abilities
  • Ability to balance tasks, structure own workload to make best use of time and resources, delivers to deadline
  • Monitors delegated tasks, deals with problems as they arise and feedback given to team member
  • Takes a long-term view, sets goals for the future, taking a strategic perspective

Customer focus

  • Takes ownership of any problems and maintains contact with client until they are resolved
  • Responds promptly within agreed service level standards
  • Anticipates clients’ future requirements, understands business objectives and prioritises, leads and manages others in taking a client approach, takes a lead role in developing new or improved services

Results-orientation

  • Focuses on achieving the task and working to individual and team goals
  • Ability to work calmly and maintain a disciplined approach to the task under the pressure of deadlines and/or changing objectives

Problem solving

  • Generates new ideas, enjoys being creative, thinks of original solutions
  • Focuses on detail, is methodical, organised and systematic
  • Ability to view problems and solutions from clients’ and other perspectives, applies experience gained in different circumstances and areas of work to assist with decision making
  • Ability to use own initiative in making sound decisions

Location and salary

Full-time position, salary DOE

Based at our Clifton office

      Closing date

      Closing date: Thursday 20th September 2018

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      Have questions about this role? Drop our HR team an email or call us on 0117 325 2929. To find out more about life at Barcan+Kirby, download our careers guide.

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