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0117 325 2929

Paralegal (maternity cover)

You will provide cost-effective administrative and basic fee-earning support to the partner and other fee earners in the Family department.

Key responsibilities +

Fee-earning work

You will undertake certain elements of fee-earning work under supervision. In particular:

  • Interviewing clients, taking instructions, identifying appropriate funding, including public funding, keeping detailed file notes of instructions received and of advice given, and of any other attendances upon clients and other parties
  • Deal, wherever possible, with routine client enquiries and communications
  • Maintaining file checklists
  • Assisting fee earners with research
  • Drafting applications to the court and other court documents for approval by the fee earner
  • Tracing and interviewing witnesses, and drafting statements
  • Sending reminders to non-paying clients in respect of outstanding bills
  • Checking and closing files
  • Dealing with letters, faxes, emails and telephone communications promptly
  • Maintaining an adequate and up-to-date knowledge of the law and practice
  • Checking all draft documents
  • Notifying a partner as to any complaints received in respect of work undertaken
  • Attending court to issue claim forms and other legal documents, and to assist at trial
  • Attending on simple interlocutory applications before the District Judge in Chambers
  • Exercise high standards of client care in a professional and pleasant manner at all times
  • Ensure the confidentiality and security of all of the firm’s and clients’ documentation and information
  • Comply with the Solicitors’ Accounts Rules and the Rules on the Professional Conduct of Solicitors
  • Maintain clear and precise communications with other firm personnel
  • Ensuring good working relationships with external institutions and organisations
  • Responding promptly and accurately to requests for information concerning casework from partners, supervisors and fee-earners
  • Attend advocates and PLO meetings

Specifically, the paralegal may not sign post or give any undertakings on behalf of the firm.

Administrative work

To assist the support staff as required. In particular:

  • Preparation of trial bundles and management of documents, including, photocopying, compilation of bundles of documents, delivery and collection of documents to court and other parties
  • Taking telephone messages, pulling and filing post, collection and posting of DX
  • Maintenance of file format in accordance with the office manual, to include filing
  • Drafting of meeting agendas and taking the minutes of the meeting
  • Upkeep and maintenance of the library

Accounts procedures

  • Assisting in the preparation of bills of costs and claims for costs to the Legal Aid agency
  • In relation to Legally Aided cases, using the electronic case management system, CCMS, for all relevant actions and applications
  • Obtaining the approval of Accounts of all bills/claims prepared
  • Obtaining payment on account from clients and from the Legal Aid agency
  • Providing costs draftsmen with all information required for an accurate bill to be drawn up
  • Requesting cheques
  • Obtaining the Partner’s signature to cheques
  • Preparing written requests for banker’s drafts
  • Notifying Accounts of incoming and requested telegraphic transfers, preparing written requests for telegraphic transfers by telephone
  • Counting money received from clients as petty cash payments-in
  • Requesting transfer of money between client and office accounts
  • Referring amendments to cheques and bills to partners for approval and dealing with the formalities for such amendment
  • Perusing monthly print-outs and taking the required action, including ensuring that all client money is placed on deposit where required
  • Sending copies of public funding certificates received to Accounts and, at all times, ensuring that accounts are aware that a matter is a publicly funded one
  • Any other reasonable duties as directed by your manager

Person specification +

Knowledge + experience

Essential

  • Previous experience within the legal sector
  • Experience of dealing with difficult and vulnerable clients
  • Able to work to deadlines
  • Experience of working in a fast-paced environment
  • Experience of working as part of a team and having the flexibility to work for more than one fee earner when required

Desirable

  • Experience of Family law
  • Previous experience of Word, Excel and legal practice management systems
  • Interest in dealing with the financial aspects of family breakdown

Qualifications

Essential

  • Trainee CILEx , LPC and law degree

Skills + competencies

Team orientation

Essential

  • Has the ability to motivate oneself
  • Embraces change and has the ability to respond to external influences and a changing business environment
  • Willingly accepts changing job content and adapts to new tasks
  • Tries out new ways of doing things, willing to learn new skills
  • Ability to adapt to continually changing parameters
  • Takes personal pride in their work and is committed to producing work of highest quality, and shows initiative in improving results
  • Enjoys working as part of a team; helps and supports others

Communication

Essential

  • Ability to convey information accurately and make self understood
  • Makes fluent and relevant contributions to group discussions
  • Can communicate effectively with people at all levels
  • Ability to present information internally and externally, clearly and concisely, in written formats with language appropriate to the audience

People management

Essential

  • Ability to organise your own work within deadlines and to agreed standards
  • Focuses on getting things finished and persists until the job is done
  • Ability to prioritise own workload using a systematic approach
  • Ability to balance tasks given by multiple fee earners, structures own workload to make best use of time and resources, and delivers to deadlines

Customer focus

Essential

  • Is aware of the need to satisfy the customer (internal and external)
  • Responds promptly within agreed service level standards
  • Has full understanding of the range of responses and actions available, ensures any commitments made are accurately recorded

Results orientation

Essential

  • A general awareness of the quality management system and has the ability to describe the need to apply quality procedures and processes
  • Focus on achieving the task and working to individual and team goals
  • Ability to work calmly and maintain a disciplined approach to the task under the pressure of deadlines and/or changing objectives
  • Ability to take a disciplined and planned approach to task management, defines resources required, obtains and manages them effectively, and formally reviews outcome

Problem solving

Essential

  • Focuses on the detail; needs to be methodical, organised and systematic
  • Ability to seek out relevant information to assist with decision making
  • Considers the likely outcomes of various courses of actions, recognises and considers risk areas and the likelihood of success
  • Able to identify recurring problems within own area of work and take appropriate action

Location and salary +

  • Based at our Kingswood office
  • Office hours are 9am to 5:15pm (including 1hr unpaid lunch break)
  • Commencement date TBC – as soon as possible

      Closing date +

      • Closing date: Friday 29th March 2019

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      Have questions about this role? Drop our HR team an email or call us on 0117 325 2929. To find out more about life at Barcan+Kirby, download our careers guide.

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