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0117 325 2929

Paralegal – conveyancing

As paralegal, you will provide cost-effective administrative and secretarial support to the fee earners within the residential conveyancing department.

Key responsibilities +

Fee earning work – working under supervision, key responsibilities include:

  • Exercising high standards of client care in a professional and pleasant manner at all times
  • Providing estimates for conveyancing by telephone, email, post and in person as required
  • Dealing with email, letter, fax and telephone communications promptly
  • Dealing with routine client enquiries and communications, and requests for updates from clients, estate agents, other Solicitors/licensed conveyancers and mortgage lenders/brokers
  • Maintaining file check lists
  • Assisting fee earners with research
  • Obtaining documents from the Land Registry and collating documents to include in the contract pack
  • Ordering all necessary searches as directed by the fee earner
  • Preparing reports on title (freehold, leasehold, unregistered), mortgage and search reports ready to be checked and singed off by the supervising fee earner
  • Preparing first drafts of replies to enquires and new enquires on title ready to be checked by the supervising fee earner
  • Exchanging contracts and dealing with completion under supervision
  • Preparation and submission of Stamp Duty Land Transaction Returns
  • Preparation and submission of applications to the Land Registry, and to promptly deal with any requisitions raised by the Land Registry
  • Reporting to clients and mortgage lenders with completed registration documentation and deeds as required
  • Checking and closing files
  • Maintaining an adequate and up-to-date knowledge of the law and practice
  • Notifying a partner/HOD as to any complaints received in respect of work undertaken
  • Ensuring the confidentiality and security of all of the firm’s and client documentation and information
  • Complying with the Solicitors’ Accounts Rules, the SRA, the CML handbook and the Law Society Conveyancing Protocol
  • Maintaining clear and precise communications with other personnel of the firm
  • Ensuring good working relationships with external institutions and organisations
  • Responding promptly and accurately to requests for information concerning case work from partners, supervisors and fee earners
  • Ensuring files are Lexcel compliant

Specifically, the paralegal may not sign post or give any undertakings on behalf of the firm.

Secretarial and administrative work

To assist the secretarial and other support staff as required. In particular:

  • The preparation of contract documentation and management of documents, including photocopying
  • Chasing clients for appropriate evidence of identity documentation and payments on account of costs and disbursements where required, and recording these details in SOS Connect
  • Sending reminders to non-paying clients in respect of outstanding bills
  • Maintenance of file format in accordance with the office manual

Accounts procedures

  • Assisting in the preparation of bills and completion statements
  • Obtaining the approval of Accounts of all bills/claims prepared
  • Obtaining payment on account from clients
  • Requesting cheques
  • Obtaining Partner/HOD signature for cheques
  • Assisting with telegraphic transfers as required
  • Requesting transfer of money between client and office accounts
  • Referring amendments to cheques and bills to partners for approval and dealing with the formalities for such amendment
  • Perusing monthly printouts and taking the required action, including ensuring that all client money is placed on deposit where required and returning any money to clients where required
  • Any other reasonable duties as directed by your manager

Person specification +

Knowledge + experience

Desirable

  • Experience in a residential conveyancing role

Qualifications

Essential

  • Trainee CILEx or, if not currently working towards this, you must be prepared to simultaneously commence this qualification, or;
  • Law degree and LPC

Skills + competencies

Team orientation

  • Ability to motivate oneself
  • Embraces change and have the ability to respond to external influences and a changing business environment
  • Willingly accepts changing job content and adapts to new tasks. Tries out new ways of doing things, willing to learn new skills
  • Takes personal pride in their work and is committed to producing work of highest quality, shows initiative in improving results
  • Enjoys working as part of a team helps and supports others

Communication

  • Ability to convey information accurately and make self be understood Makes fluent and relevant contributions to group discussions
  • Can communicate effectively with people at all levels
  • Ability to present information internally and externally, clearly and concisely in written formats with language appropriate to the audience

People management

  • Ability to organise your own work within deadlines and to agreed standards. Focuses on getting things finished, persists until the job is done
  • Ability to prioritise own workload using a systematic approach
  • Ability to balance tasks, structure own workload to make best use of time and resources, delivers to deadline
  • Able to be fully productive without being prompted and produces good quality work within own abilities

Customer focus

  • Is aware of the need to satisfy the customer (internal and external)
  • Responds promptly within agreed service level standards
  • Has full understanding of the range of responses and actions available, ensures any commitments made are accurately recorded

Results orientation

  • A general awareness of the quality management system, ability to describe the need to apply quality procedures and processes
  • Focus on achieving the task and working to individual and team goals
  • Ability to work calmly and maintain a disciplined approach to the task under the pressure of deadlines and/or changing objectives
  • Ability to take a disciplined and planned approach to task management, defines resources required, obtains and manages them effectively and formally reviews outcome

Problem solving

  • Focuses on detail, needs to be methodical, organised and systematic
  • Ability to seek out relevant information to assist with decision making
  • Considers the likely outcomes of various courses of actions, recognises and considers risk areas and the likelihood of success
  • Able to identify recurring problems within own area of work and take appropriate action.

Location and salary +

  • Based at our Kingswood office
  • Salary DOE
  • Full time hours – Monday to Friday 9am to 5.15pm (1hr unpaid lunch break)

      Closing date +

      • Closing date: Friday 1st March 2019

      Apply +

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      Have questions about this role? Drop our HR team an email or call us on 0117 325 2929. To find out more about life at Barcan+Kirby, download our careers guide.

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