0117 325 2929

Legal secretary (part-time)

As legal secretary, you will provide direct support to the Litigation department to enable each of them to operate at optimum efficiency.

Key responsibilities +

  • Typing, using SOS Connect, Laserform and digital dictation to manage all current and archived matters, including managing existing contacts and client data, and creating new contacts, clients and matters
  • Setting up litigation files (e.g. property dispute, personal injury, debt recovery, employment, etc.)
  • Using and entering information on SOS Connect
  • Assisting the team in tackling money laundering cases
  • Ensuring compliance with department and firm wide training and requirements
  • Preparing correspondence and documents in accordance with the Firm’s procedures
  • Administer filing which will include opening, closing, storage and retrieval of files in accordance with the detailed procedures contained within the Office Manual
  • Carrying out conflict checks
  • Liaising with clients, other solicitors, the Courts, barristers, Defendants and their representatives, hospitals, Tribunals and others
  • Chasing information where necessary
  • Dealing with new enquiries and cross referrals within the Firm
  • Organising meetings and conferences with clients and others. Making travel arrangements and arranging refreshments where necessary
  • Arranging training for fee earners and dealing with accounts for payment
  • Organising bank payments to clients and third parties upon instruction
  • Prepare the conference room for meetings as necessary, and for the tidying and clearance of the room at the end
  • Using SOS Connect and Laserform software to prepare basic forms, including Court papers and those required for applications
  • Preparing Court bundles and instructions to Counsel
  • Photocopying, scanning, taking telephone messages and filing, checking and sending post
  • Adding dates and deadlines to diaries
  • Researching of information when required
  • Requesting documents from archives
  • Maintenance of file format and content in accordance with the Office Manual
  • Meeting with clients to complete basic forms or obtain further information and instructions
  • Assisting with reception duties when required
  • Checking incoming post in absence of fee earner to see what is to be actioned. Ensuring that full notes are on files/SOS Connect and that the fee earner is notified by email of all work done on the files in their absence
  • Recording billable time when appropriate to do so
  • Assisting with work for other colleagues
  • Undertaking specific training when required to do so and overall responsibility towards self-development
  • Ensuring the confidentiality of all the Firm’s and clients’ documentation and information
  • Any other reasonable duties as directed by your manager

Accounts procedures

  • Preparing private client bills
  • Requesting cheques
  • Obtaining Partner’s signature to cheques
  • Requesting bank payments and transfer of money between client and office accounts
  • Referring amendments to cheques and bills to partners for approval, and dealing with the formalities for such amendments

Person specification +

Knowledge + experience


  • Previous secretarial experience within the legal sector
  • Experience of dealing with clients
  • Able to work to accurately within required deadlines
  • Experience of working in a fast paced environment
  • Able to use case management software
  • Experience of working as part of a team, having the flexibility to work for more than one FE when required


  • Experience of working within litigation


  • GCSE (or equivalent) in English and Maths

Skills + competencies

Team orientation

  • Ability to motivate oneself
  • Enjoys working as part of a team helps and supports others
  • Ability to use your own initiative


  • Ability to convey information accurately and make self be understood
  • Can communicate effectively with people at all levels

People management

  • Ability to prioritise own workload using a systematic approach
  • Able to be fully productive without being prompted and produces good quality work within own abilities
  • Ability to balance tasks, structure own workload to make best use of time and resources, delivers to deadline
  • Ability to work for a team of fee earners

Customer focus

  • Listens carefully to client’s situation and needs, asks relevant questions and records correctly
  • Has full understanding of the range of responses and actions available, ensures any commitments made are accurately recorded

Results orientation

  • Ability to work calmly and maintain a disciplined approach to the task under the pressure of deadlines and/or changing objectives

Problem solving

  • Able to identify recurring problems within own area of work and take appropriate action
  • Ability to use own initiative in making sound decisions

Location and salary +

  • Based at our Queen Square office
  • Salary DOE
  • Approx. 21 hours per week (Mondays, Tuesdays and Thursdays)

      Closing date +

      • Closing date: Friday 22nd February 2019

      Apply +

      Ready to apply for this role? Send us your CV and cover letter using the form below.

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      Upload your CV here (PDF or Word document)


      Have questions about this role? Drop our HR team an email or call us on 0117 325 2929. To find out more about life at Barcan+Kirby, download our careers guide.

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