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0117 325 2929

Legal secretary (part-time)

As legal secretary in the Personal Injury and Medical Negligence departments, you will undertake secretarial duties, working three days a week, including a Monday and Wednesday.

Key responsibilities +

Secretarial and administrative work

  • Typing from dictation, creating documents, collation of enclosures, and using SOS Connect to manage all current and archived matters, including creating and managing existing contacts and client data as required
  • Liaising with clients, Legal Aid agencies, insurers, the courts and others
  • Requesting medical records
  • Organising meetings and conferences with Counsel and travel arrangements when necessary
  • Taking telephone messages, pulling and filing post, attaching letters to envelopes and ensuring that post is sent
  • Maintenance of file format and content in accordance with the office manual, photocopying and scanning documents as required
  • Delivering documents by hand to court and elsewhere, and assisting with reception duties when required

Accounts procedures

  • Assisting in the preparation of bills and claims for costs to Legal Aid agencies
  • Obtaining the approval of Accounts for all bills/claims prepared
  • Obtaining payment on account from clients and from the Legal Aid agencies
  • Providing costs draftsmen with all information required for an accurate bill to be drawn up
  • Requesting cheques and obtaining the Partner’s signature
  • Preparing written requests for banker’s drafts
  • Notifying Accounts of incoming and requested telegraphic transfers, preparing written requests for telegraphic transfers by telephone
  • Counting money received from clients as petty cash payments-in
  • Requesting transfer of money between clients and office accounts
  • Referring amendments to cheques and bills to Partners for approval and dealing with the formalities for such amendment
  • Perusing monthly print-outs and taking the required action, including ensuring that all client money is placed on deposit where required
  • Sending copies of public funding certificates to Accounts and ensuring at all times that Accounts are aware when a matter is publicly funded
  • Any other reasonable duties as directed by your manager

Person specification +

Knowledge + experience

Essential

  • Recent secretarial experience of working in a professional, legal or insurance environment
  • Strong administration skills
  • Experience of diary management
  • Audio typing – 60 wpm

Desirable

  • Legal sector experience, preferably in clinical negligence or personal injury litigation
  • Working knowledge of SOS Connect case management system or similar
  • Basic understanding of solicitors accounts
  • Audio typing – 80 wpm

Qualifications

Essential

  • GCSE (or equivalent) C or above in English and Mathematics

Skills + competencies

Team orientation

Essential

  • Enjoys working as part of a team, helps and supports others
  • Takes personal pride in their work and committed to producing work of highest quality, and shows initiative in improving results
  • Willingly accepts changing job content and adapts to new tasks. Tries out new ways of doing things and willing to learn new skills

Desirable

  • Cooperates with and supports immediate team members, provides cover when required
  • Identifies potential for improved procedures within job role, communicates improvement opportunities identified to line management

Communication

Essential

  • Ability to convey information accurately and make self understood
  • Can communicate effectively with people at all levels

People management

Essential

  • Organised, conscientious, able to prioritise, responsible, and has effective time management

Desirable

  • Ability to organise own work within deadlines and to agreed standards.
  • Focuses on getting things finished and persists until the job is done.
  • Has the ability to prioritise own workload using a systematic approach. Able to be fully productive without being prompted and produces good quality work within own abilities.
  • Can balance tasks, structure own workload to make best use of time and resources, and delivers to deadline.

Customer focus

Essential

  • Listens carefully to customer’s situation and needs, asks relevant questions and records correctly
  • Is aware of the need to satisfy the customer

Desirable

  • Presents a positive image in personal communication situations, i.e. telephone
  • Takes ownership of any problems and maintains contact with customer until they are resolved

Results orientation

Essential

  • Ability to work calmly and maintain a disciplined approach to the task under the pressure of deadlines and/or changing objectives

Location and salary +

  • Based at our Queen Square office
  • Part-time, three days a week to include Monday and Wednesday
  • Office hours are 9am to 5:15pm (including 1hr unpaid lunch break) but flexible working will be considered

      Closing date +

      • Closing date: Friday 29th March 2019

      Apply +

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      Have questions about this role? Drop our HR team an email or call us on 0117 325 2929. To find out more about life at Barcan+Kirby, download our careers guide.

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