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0117 325 2929

Family paralegal

A vacancy has arisen in our Bedminster office for a paralegal to join our Family team.

As a paralegal, you’ll be responsible for assisting senior fee earners with a range of tasks, including some fee earning work and other administrative duties.

You’ll be a point of contact for our clients and will take instructions, maintain files and assist with applications to the court and other draft documentation.

Job description

Job summary

To provide cost effective administrative and basic fee earning support to the partner and other fee earners in the team in the work of the department.

Key responsibilites

Fee earning work

  • Undertake certain elements of fee earning work under supervision. In particular: Interviewing clients, taking instructions, identifying appropriate funding, including Public Funding, keeping detailed file notes of instructions received and of advice given and of any other attendances upon clients and other parties
  • Deal wherever possible with routine client enquiries and communications
  • Maintaining file check lists
  • Assisting fee earners with research
  • Drafting applications to the court and other court documents for approval by the fee earner
  • Tracing and interviewing witnesses and drafting statements
  • Sending reminders to non paying clients in respect of outstanding bills
  • Checking and closing files
  • Dealing with letter, fax, email and telephone communications promptly
  • Maintaining an adequate and up-to-date knowledge of the law and practice
  • Checking all draft documents
  • Attending court to issue claim forms and other legal documents and to assist at trial
  • Ensure the confidentiality and security of all of the firm’s and client documentation and information
  • Comply with the Solicitors’ Accounts Rules and the Rules on the Professional Conduct of Solicitors
  • Maintain clear and precise communications with other personnel of the firm
  • Responding promptly and accurately to requests for information concerning case work from Partners, supervisors and fee-earners
  • Attend advocates and PLO meetings

Administrative work

  • To assist the support staff as required. In particular: Preparation of trial bundles and management of documents, including, photocopying, compilation of bundles of documents, delivery of documents to court and other parties and collection
  • Taking telephone messages, pulling and filing post, collection and posting of DX
  • Maintenance of file format in accordance with office manual, to include filing
  • Drafting of meeting agendas and taking the minutes of the meeting
  • Upkeep and maintenance of the library

Accounts procedures

  • Assisting in the preparation of bills of costs and claims for costs to the Legal Aid Agency
  • In relation to Legally Aided cases, using the electronic case management system, CCMS, for all relevant actions and applications
  • Obtaining the approval of Accounts of all bills/claims prepared
  • Obtaining payment on account from clients and from the Legal Aid Agency
  • Providing costs draftsmen with all information required for an accurate bill to be drawn up
  • Requesting cheques
  • Obtaining Partner’s signature to cheques
  • Preparing written requests for Bankers drafts
  • Notifying Accounts of incoming telegraphic transfers, making requests for telegraphic transfers by telephone, notifying accounts of telegraphic transfers requested by phone, preparing written request for telegraphic transfer for Accounts
  • Perusing monthly print-outs and taking the required action including ensuring that all client money is placed on deposit where required
  • Sending copies of Public Funding certificates received to Accounts and at all times ensuring that accounts are aware that a matter is a Publicly funded matter

Person specification

Knowledge + experience

Essential

  • Previous experience within the legal sector
  • Experience of dealing with difficult and vulnerable clients
  • Able to work to deadlines
  • Experience of working as part of a team, having the flexibility to work for more than one fee-earner when required
  • Experience of working in a fast paced environment

Desirable

  • Experience of Family Law
  • Interest in dealing with financial aspects of family breakdown
  • Previous experience of Word, Excel, legal practice management systems

Qualifications

Essential

  • Trainee CILEX, LPC or law degree

Skills + competencies

Team orientation

  • Ability to motivate oneself
  • Embraces change and have the ability to respond to external influences and a changing business environment
  • Willingly accepts changing job content and adapts to new tasks. Tries out new ways of doing things, willing to learn new skills
  • Ability to adapt to continually changing parameters
  • Takes personal pride in their work and is committed to producing work of highest quality, shows initiative in improving results
  • Enjoys working as part of a team; helps and supports others

Communication

  • Ability to convey information accurately and make self be understood
  • Makes fluent and relevant contributions to group discussions
  • Can communicate effectively with people at all levels
  • Ability to present information internally and externally, clearly and concisely in written formats with language appropriate to the audience

People management

  • Ability to organise your own work within deadlines and to agreed standards. Focuses on getting things finished, persists until the job is done
  • Ability to prioritise own workload using a systematic approach
  •  Ability to balance tasks given by multiple fee earners, structure own workload to make best use of time and resources, delivers to deadline

Customer focus

  • Is aware of the need to satisfy the customer (internal and external)
  • Has full understanding of the range of responses and actions available, ensures any commitments made are accurately recorded
  • Responds promptly within agreed service level standards

Results orientation

  • A general awareness of the quality management system, ability to describe the need to apply quality procedures and processes
  • Focus on achieving the task and working to individual and team goals
  • Ability to take a disciplined and planned approach to task management, defines resources required, obtains and manages them effectively and formally reviews outcome
  • Ability to work calmly and maintain a disciplined approach to the task under the pressure of deadlines and/or changing objectives

Problem-solving

  • Focuses on detail, needs to be methodical, organised and systematic
  • Able to identify recurring problems within own area of work and take appropriate action
  • Ability to seek out relevant information to assist with decision-making
  • Considers the likely outcomes of various courses of actions, recognises and considers risk areas and the likelihood of success

Location and salary

  • Full-time position, salary DOE
  • Based in the Bedminster office

Closing date

  • Closing date: Thursday 7th June 2018

Apply

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Have questions about this role? Drop our HR team an email or call us on 0117 325 2929. To find out more about life at Barcan+Kirby, download our careers guide.

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